Ms Mira – CCS Admissions officer.

Canggu Community School

Admissions Policy – Rev. March 2019


Canggu Community School operates a widely inclusive non-discriminatory admission policy. The school’s philosophy is based on the belief that all students can succeed and that their motivation, self-discipline, and perseverance are integral to their success in all the school programmes.

Admissions are accepted and welcomed throughout the year, where places are available. CCS admits students whose academic, personal, social and emotional needs can be met by the School’s programmes and services, and who can be integrated into a mainstream classroom. The School regrets that it cannot presently accept students with severe physical or learning disabilities. Students with identified special educational needs will be considered on a case by case basis. Canggu Community School operates a widely inclusive non-discriminatory admissions policy.

CCS reserves the right to refuse admission to the school when:

  • it is determined that the student would not benefit educationally from attending the School.
  • the student has a negative scholastic/behavioural record and is deemed to be likely to have a negative impact on the CCS community.
  • the School has no space within a class or year group.
  • required documents and agreements are not provided and signed by parents or guardians.
  • the student has special needs that cannot be fully catered for within the current facilities, personnel, and budget restrictions.

CCS offers English as an Additional Language to support students with this need (EAL). Refer to the EAL section of the Parent/Student Handbook.


Class Placement

Admission to the School will be determined by the Admissions Officer and relevant Principal in consultation with the Learning Support Coordinator. The following criteria are used in student placement decisions: year group age appropriateness, previous school experiences/records, and future goals and aspirations. Ultimately, the year placement will be where the student’s learning and developmental needs will be best met. While parents have input into placement, final decisions on placement are made by the school.

  • age 3 by September 1st to enter Preschool.
  • age 4 by September 1st to enter Reception.
  • age 5 by September 1st to enter Year 1.
  • age 6 by September 1st to enter Year 2 etc.


Comparison Chart of Year or Grade Level Placement of Various National Systems vs CCS
Age of   Student CCS as per British System Australia United States/Canada New Zealand
4 PS Prep 1/Kindy PS
5 Year 1 Prep K New Entrance
6 Year 2 Year 1 Grade 1 Year 1
7 Year 3 Year 2 Grade 2 Year 2
8 Year 4 Year 3 Grade 3 Year 3
9 Year 5 Year 4 Grade 4 Year 4
10 Year 6 Year 5 Grade 5 Year 5
11 Year 7 Year 6 Grade 6 Year 6
12 Year 8 Year 7 Grade 7 Year 7
13 Year 9 Year 8 Grade 8 Year 8
14 Year 10 Year 9 Grade 9 Year 9
15 Year 11 Year 10 Grade 10 Year 10
16 Year 12 Year 11 Grade 11 Year 11
17 Year 13 Year 12 Grade 12 Year 12


Admissions Procedures

Parents and guardians are invited to view the School website and/or arrange a site visit to ascertain if they wish to enroll their child. The CCS Admissions Procedure Checklist application form is available from the CCS website or the admissions office.

Where necessary, the School will arrange a trial visit. The School will attempt, wherever possible, to inform parents no more than seven (7) days later whether or not a place can be offered.

The Secondary Principal and IGCSE Coordinator will assist year 10 and 11 students with their course choices and placement. The Year 10 and 11 programme offers a wide range of subject choices which is a balance of required courses and options. This provides students with excellent preparation to transition into the IB Diploma programme. The Secondary Principal, IBDP Coordinator, and Counsellor will assist year 12 students with course selections. All students are encouraged to follow the full IB Diploma Programme for Year 12 and Year 13. The school strives to offer IB subjects based on student interest and career pathway needs.


Target Class Sizes

The School’s policy is that, wherever possible, we will limit class sizes to a maximum of twenty students in Early Years classes, twenty-two students in Key Stage 1, and twenty-four in Key Stage 2 classes and upwards.


Waiting List

In the event that a year group is already full when a registration is completed, the student will be placed on a waiting list. Placement on a waiting list cannot be made until the Application and Registration Fee is received and it does not guarantee a place for the starting date that is requested as it is still dependent upon a place being available.

Students are placed on the waiting list for each year according to the date the Application and Registration Fee is received. Students are given priority on the waiting list if they are:

  1. the child of an employee of CCS.
  2. the sibling of a student who has been at CCS for more than one term.
  3. the child of a current employee of Finns Recreation Club.
  4. a former student of CCS.

Where a student fulfills more than one of the priority criteria stated above, their application will receive higher priority status.

If no place is available for the entry date for which a student applies, he/she will be automatically transferred to the next term’s waiting list. At the end of the school year, a student’s name on the waiting list will be transferred to the next year level.

Upon notification of a place is available, the student at the top of the waiting list will be offered that place. If the offer can not be accepted, it will be offered directly to the next person on the waiting list.



Enrollment occurs when a place is offered and the commencement date for the student is organised. This will be confirmed by the Admissions Officer, in writing. At this time, the Refundable Notice Deposit is due.

On payment of the Registration Fee and/or Tuition Fees, parents and guardians are deemed to have accepted in full the policies, terms and conditions of the School as contained in the Parent and Student Handbook or as otherwise notified to parents in writing.


Withdrawal Notice
The School’s ability to minimise fee increases for all parents is very much dependent on enrollment numbers in each year. To help the school to manage our enrollments efficiently, it is very important that parents give the School at least one term’s notice of withdrawal, in writing, before the start of a term. Failure to give one full term’s notice will result in the forfeiture of the Refundable Notice Deposit (RND).

The School reserves the right to withdraw a place when any or all of the following conditions apply:

  • the student’s needs and/or best interests cannot be met effectively.
  • due to the student’s needs, his or her presence in the class has a detrimental effect on a significant number of other students within the class.
  • the student’s behaviour is deemed to jeopardise the welfare of the School community.
  • educationally significant information is withheld during the admission process.
  • a student’s attendance record drops to an unacceptable level (absence of more than 10% or 18 days would be considered extreme).
  • required documents and agreements are not updated and signed by parents or guardians as required.


Admissions to Year 10-13

Admission to all IGCSE and IB Diploma years is assessed on a case by case basis.

Students are considered based on their previous IGCSE or other academic experience. Those coming from schools where they have already begun their IGCSE studies will find themselves in a favourable position for admission.

All students will be assessed for admission based on previous school transcripts to decide on the compatibility with our offerings at CCS.

Students entering after semester 1 in Year 10 or during Year 11 will not automatically be entered for IGCSE examinations in year 11. This will be assessed at the time of exam entry based on student progress by this point. Those not completing IGCSE exams will instead take internal CCS Examinations in readiness for IB Diploma study. IGCSE exams are not a prerequisite for further study in IB.


IB Diploma (Year 12 and 13)

There are no pre-requisite requirements for entry into the IB Diploma programme. CCS students satisfactorily completing Year 11 are automatically progressed into the IB program and can make appropriate course selections. A majority of CCS students undertake the full IB Diploma Programme. Students are also able to take IBDP Courses in line with the CCS Graduation Requirements. Course selections are guided by the DP Coordinator in consultation with University Counsellor, teachers, the student, and parents.

Students new to CCS can be admitted at the beginning of Year 12 as either full IB Diploma or IB Courses students. Admissions decisions are made based on the above-mentioned factors and if the programme will be beneficial to the student.

Students entering the IB Diploma in Year 12 after semester one may need to restart the Diploma again the following year in order to complete all required components. This will be assessed on a case-by-case basis. Students entering year 12 later in the year may also follow the IB Courses option rather than completing the full Diploma, allowing them to graduate within the two years.   In such cases, students will receive CCS credit. All CCS graduation requirements must be met, as determined by the previous schooling, in order to receive a CCS Diploma.

Admission to year 13 is not possible unless a student is transferring from another IB Diploma programme school, as too many required components will have been missed. In such cases, admission to year 12 is recommended to commence the programme from the beginning.

Refer to the CCS IB Diploma Handbook for more information on offerings and options.


Requirements for Specific IB Courses:

Group 1 (Language and Literature):

CCS offers a school-supported Self Taught programme for languages other than English or Indonesian. Students electing to a first language SSST course must demonstrate native-language abilities in speaking, listening, reading, and writing.

Group 2 (Language Acquisition):

CCS offers the following languages at the Language B SL/HL level: English, French, Spanish. To enroll in a Language B course, students must meet one of the following criteria:

  • Be a non-native speaker
  • Have a significant gap since the prior study in the language, especially in literacy skills (e.g. a native French speaker who has not studied predominantly in French for the previous 5 years)
  • Have a home environment that lacks significant exposure to the language in speaking and literature (e.g. an Indonesian citizen in a dual-language home environment in which Indonesian may not be the language of verbal and written communication)

CCS offers IB Ab-initio (beginner) courses in French, Spanish, and Indonesian. To enroll in an ab-initio course, students may have prior study in the language for no more than two academic years.

Group 3 and 4 (Individuals and Societies, Sciences)

CCS does not have established prerequisites for IB study in Humanities or Sciences. However, demonstrated success in IGCSE Sciences is essential for students to be successful in any IBDP Science at the HL level.

Group 5 (Mathematics):

CCS offers multiple IBDP Mathematics courses. Students earning below a B level in IGCSE Mathematics are discouraged from taking IB HL Mathematics. Students earning below a D level in IGCSE Mathematics are encouraged to take IB Mathematical Studies or Applied mathematics. Course selections are made with guidance and input from Maths teachers and the IBDP Coordinator.

Group 6 (The Arts):

Students wishing to enroll in IBDP Theatre, Music, and Visual Arts must have a demonstrated background in the subject.




REVISION DATE: January 2019

FOR IMPLEMENTATION: Academic Year 2019-2020